President Capotosto called the meeting to order at 11:05 a.m. In attendance were Sarah MacGregor, Robert Kent, John Smith, Tim Deschamps, Curt Best and Ray Zucker. President Capotosto informed the Board that Jon Turmel had a heart attack and was recuperating at a Barre, Vermont hospital.
Minutes of the previous meeting held in Sturbridge, MA on December 8, 1997 were reviewed. Motion to accept was made by John Smith, seconded by Sarah MacGregor, accepted.
Treasurer's Report: David Boyes distributed a financial breakdown (see enclosure) on last year's conference. David commented that the figures are somewhat accurate. Currently the Association has $12,800 in the checking account and had a net gain of $2,109 from the 1997 meeting. Robert Kent discussed how generous toward the membership the Association has become since becoming solvent. Motion to accept the Treasurer's Report was made by Bob Kent, seconded by John Smith, accepted.
Old Business: President Capotosto had the Board members go over the new 1998 Officer and Committee assignments. Sarah MacGregor opened for discussion with the Board regarding policy toward guest speaker Kirby Staffford III for money/expenses. David Boyes informed the Board that a check for $50 was issued.
John Smith commented that his Board of Commissioners suggested changing the meeting name tags, preferring clip-on over pins.
Robert Kent commented on the final decision on EPA Stewardship was too diverse a group to pursue any further.
David Boyes opened for discussion reinstating paid travel expenses for a Board member to attend a national or other regional association meetings.
The Board also discussed money limits for both the Daniel M. Jobbins Scholarship and the John J. McColgan Grant in Aide. It was agreed after conferring with Treasurer Boyes to leave both awards at a maximum of $1,000.
Tim Deschamps made suggestions on upgrading the Newsletter Distribution. The options include: 1) bulk mailing, 350 copies (3 mailings) o/a thirteen and a half cents, savings 1st year o/a $24, other years o/a $ 1 00; 2) sorted by zip code; 3) lowest priority mail (nightmare). After discussion, it was agreed to stay with the current system of mailing.
The Board broke for lunch at 12:35 p.m. and reconvened at 1:40
for a tour of the hotel complex.
New Business: Joy Bricker, Assistant Director of Sales and Marketing for the Mountain Club on Loon discussed available dates and hotel facilities. The tentative dates of December 6 -9 were discussed. Room rates would be $70 plus tax (double occupancy). The Hotel would be available for the exhibitors Sunday through Wednesday. The Board discussed with Ms. Bricker what would be needed for exhibitors, conference rooms, meeting rooms and banquet. Ms. Bricker handed out information on coffee breaks, breakfast and banquet menus. The types of food would be finalized at another meeting. After the tour of the hotel, President Capotosto entertained a motion to commit to December 6 - IO, 1998 at the Mountain Club on Loon, Lincoln, New Hampshire, motioned by Sarah MacGregor, seconded by Robert Kent, accepted.
Motion to adjourn was made by Robert Kent, seconded by John
Smith, meeting adjourned 3: 1 0 p.m. with a tentative meeting
in September.
Respectfully submitted,
Raymond D. Zucker
Secretary