President Capotosto called the meeting to order at 10: 1 8 a.m. In attendance were Sarah MacGregor, Robert Kent, John Smith, David Boyes, Alan Gettman, George Christie, Jon Turmel, Ray Zucker and Wally Terrill (local arrangements).
Minutes of the previous meeting held in Mystic, Connecticut on March 18, 1997 were reviewed. Motion to accept was made by John Smith, seconded by Sarah MacGregor, accepted.
Treasurer's Report: David Boyes reported that not much
activity has occurred since the last meeting. As of today the
Association's monies total $16,500 ($11,087-checking and $5,500-CD).
David noted to Wally Terrill, Clarke's outstanding bill from last
year's conference. David also recommended retaining Joe Stanton,
CPA to maintain the Association's books. Motion to accept the
Treasurer's Report was made by Robert Kent, seconded by Jon Turmel,
accepted.
Committee Reports:
Nominating: President Capatosto informed the Board of a letter received from committee member Ken Ludlam showing Tim Deschamps (Norfolk County Mosquito Control) interest in the Board of Directors vacancy this year.
Proceedings, John Smith reported that all papers from the Mystic meeting will be sent for printing the first week in November. The proceedings for the 42nd annual meeting will be o/a 60 pages. After discussion it was agreed to increase the number of copies from 135 to 150.
Program: Sarah MacGregor reported that the program was slowly coming together. She would call around and try to solicit 6 more speakers.
Newsletter: Editor George Christie informed the Board of mailing a pre-registration package as soon as possible including information on a possible joint meeting with New Jersey (ballot enclosed), 9th annual photo salon, EPA Pesticide Environmental Stewardship Program and Scholarship and Grant-in-Aid applications.
Scholarship/Awards: President Capotosto discussed with Chairman MacGregor and the Board about sending out the applications at least a month in advance. Sarah noted that she has had no response as of this meeting.
President Capotosto brought attention to the Robert L. Armstrong Meritorious Service Award to mosquito control. He suggested that this award be given for recognition in devoted service. After discussion, Robert Kent motioned that Norman Dobson should be recognized for this award, seconded by Ray Zucker, motion accepted. President Capotosto suggested having Walter Montgomery write a biography on Norm and to present him with a plaque from the Association during the banquet.
The Board reconvened after lunch at 1:40 p.m.
Old Business:
Final Hotel/Banquet Arrangements: President Capotosto opened for discussion with the Board possible topics for the upcoming meeting in Sturbridge, MA. Robert Kent commented on gearing Tuesday toward the field workers and Wayne Crans' program. President Capotosto informed the Board that the Sturbridge Host Hotel was reserving 50 rooms until December 7, 1997 at $79/per night.
A varied menu was discussed for the banquet. It was agreed to go with a buffet style dinner offering a choice of roast sirloin, vegetarian lasagna and baked scrod for $24.95 plus 5% sales tax and 18% gratuity. The Board discussed continuing the Tuesday luncheon if vendor sponsorship was available. Wally Terrill said he'd look into this matter.
President Capotosto suggested a final meeting in early November with members of the local arrangements committee at the Hotel to finalize other meeting details.
New Business- EPA Stewardship: President Capotosto opened for discussion with the Board the possibility of a panel symposium on EPA's Pesticide Environmental Stewardship Program at the upcoming meeting. Robert Kent suggested contacting Martin Chomsky, AMCA North Atlantic Regional Director and Superintendent, Monmouth County Mosquito Extermination Commission, NJ, to coordinate the northeast region as a unit toward EPA Stewardship. David Boyes discussed inviting various contact people on this matter such as U.S. Fish & Wildlife and an EPA Regional Pesticide Expert. After discussion, President Capotosto agreed to create a panel discussion on this issue and include in the upcoming meetings program.
Joint Meeting with NJMCA: The Board discussed various options of having a one day field day in Mass.-(1998) and a joint venture with the New Jersey Mosquito Control Association at Bally's Park Place, Atlantic City, NJ scheduled for March 29 - April 1, 1999. A motion to arrange this mutual meeting and field day was may be George Christie and seconded by John Smith. After further discussion on this matter, George Christie amended the motion to incorporate a ballot question on this join meeting in the October Newsletter and have the membership bring the ballot to the annual business meeting, seconded by David Boyes, accepted.
Guest Speaker: Alan Gettman asked the Board's opinion on the setting of expense fees for guest speakers. After further discussion, Alan Gettman motioned to allow fees to be paid (expenses only) structured on a cap set by Treasurer Boyes, seconded by Ray Zucker, accepted.
Motion to adjourn was made by Sarah MacGregor, seconded by George
Christie, meeting adjourned at 2:20 p.m.
Respectfully submitted,
Raymond Zucker
Secretary